1	USARaquetballEvents.com The Official National Racquetball Tournament Website
2	What makes this tournament software different? Customizable Tournament website automatically generated Players, Directors, fans, and media can get tournament info. Sponsors get more exposure in addition to long term exposure in archived results Accept Online entries Player benefits from entering online Receive Email Newsflashes from tournament director with event updates. Receive Email When start times are released. Instant Entry Verification. Login and change divisions as often as you like (before deadline). View Players by Division Fast, easy, and reliable on-line entry registration process. Director benefits from players entering online Players adds himself into the tournament system which saves the director time and minimizes errors. Ability for players to purchase extra items during registration
3	What makes this tournament software different? Time grids automatically created Print scorecards with players names and division Send the results to USAR in less than 1 minute Generate results page with viewable draws State director can easily login and approve draws Generated list of all possible player matches Allows directors to spot match time conflicts Match scheduling wizard to help auto-schedule matches
4	What makes this tournament software different? Free Event Advertising Tournament website placed on National and State events website Built in email system to communicate with players
5	Getting Started Go to www.USARacquetballEvents.com Log in to setup your tournament with your director username and password Tournament Directors will be sent their user name and password after the event has been sanctioned No software to download Access tournament website from any computer with internet access.
6	Tournament Set-up The first time you log-in to access your tournament you will be taken to the Tournament Set-up Wizard. The Set-up Wizard will guide you through the set-up process Tournament information Set tournament information Set tournament divisions Set available court times Customize tournament website
7	Set-up Wizard / Tournament Information Set Tournament Information Select club location(s) Tournament Information Tournament name Tournament Directors City of event, ect… Tournament Format Set default draw types for the event Email Options Set Entry Fees Set basic tournament prices Set additional registration fees Ref fees Phone fee Late payment fee Set tournament dates Start date, start time, end date Entry deadlines Phone, mail Start times availability date Set time of registration fees and discounts Early registration discount Set discount price Set discount period Set late fees Additional tournament information Ball type T-shirts given Info displayed on draws Set information page Sanctioning information Consolations information Referee information Refund policy Message from the director Enter a message to be displayed on the tournament website home page
8	Set-up Wizard / Tournament Information
9	Set-up Wizard / Divisions & Court Times Set divisions offered at tournament Adjust price on specific divisions Adjust price for 2^nd division entered
10	Set-up Wizard / Customized Information Customize tournament information Upload logos, images and sponsor information Tournament Logo Map to location Hotel logo and information Sponsor logos and information Logos are placed throughout the event website Tournament sponsors get additional exposure Set additional items to purchase
11	Set-up Wizard Results A customized tournament website will be created after the set-up wizard is complete. Tournament website includes: Tournament home page Online entry Fee: $4.95 charged to player in addition to their registration fee Entries received Sorted 5 ways By Division By City of player By Home club of players By State of player By Player’s last name Start times Viewable after activation Draws viewable after activation Results Viewable after activation Tournament information Tournament sponsor list Sponsors are also listed on the bottom of the pages of the tournament website Prize Money list Division and fees for event Map and directions Hotel information
12	Event Website Screenshots
13	Event Website Screenshots
14	Tournament Registration Period Registration Period Activate online entries Event Advertising Player email blast Place tournament website link on entry forms Include tournament website link on advertising materials
15	Tournament Registration/Player Menu Tournament player menu View player registration list 5 viewing options Adding player to tournament Quickly add phone and mail entries Easily edit player information or divisions Remove players from tournament View tournament capacity graph View tournament stats T-shirt sizes estimator Conflicting divisions list For tournaments that allow players to enter more than one division Percentage of players in 1, 2 or 3 divisions View tournament alpha list Use alpha list to easily contact registered tournament players View player comments Check this section to see if any players had any comments
16	Tournament Registration/ Add Players – Step 1
17	Tournament Registration/Add Players – Step 2 & 3 Step 2: Select divisions for player and add time or seeding comments
18	Tournament Registration/Add Players – Step 4
19	Tournament Registration/Add Players – Step 5
20	Tournament Registration/Remove Players
21	Tournament Registration/Tournament Stats
22	Tournament Registration/Additional Info
23	Matches and Start Times Creating Draws and Start times Preparation Combine small divisions Pair doubles teams Change Draw type 5 draw types Seeding and Setting Draws Edit draw by seeding Edit draw on draw Edit consolation and Olympic format Create dropdown divisions Add players to dropdown division Check to ensure draws are seeded Match Times Manual Set-up View time grid Set match times in groups Set specific match times Auto-Scheduling Wizard (currently only for single elimination and round robin draws) Schedule around player conflicts Block courts for demo Set number of rounds per day Set multiple clubs options Set which divisions play at which clubs Set specific rounds at different clubs Schedule around manually set times Click Automatically scheduling button View preliminary results Manually adjust time conflicts Redo auto-scheduling Combine with manual set-up Add late entries Easily add late entries after times are done Start times View player match times View all possible match times View first match time list Activate start times after final check Activate Draws-optional Draws automatically active the day the event begins Player communication Send email blast to registered players
24	Creating Draws and Start times/Preparation Combine Small Divisions Multiple divisions can be combined to create 1 division Easily add and remove divisions in a combined division.
25	Creating Draws and Start times/ Pairing Double Partners Pair doubles teams Click both players name to pair the players and create a team Create teams with “unknown partners” Un-pair doubles teams Easily update “unknown partners” with real player determined
26	Creating Draws and Start times/ Pairing Double Partners
27	Creating Draws and Start times/ Pairing Double Partners Un-pair a team by clicking on a players name Directors can easily add players to teams with unknown players After all players are in a team the draw seeding options will become available
28	Creating Draws and Start times/Preparation Change the draw type of a division Convert between 5 draw types Single Elimination Single Elimination with drop down consolation Round Robin up to 6 players Olympic Format Players guaranteed 3 matches Double Elimination.
29	Creating Draws and Start Times/Seeding and Setting Draws Creating, Seeding and Editing Draws Edit draw by seeding Edit draw on draw Create dropdown divisions Edit consolation and Olympic format draws Easily add registered players to any consolation division Allow players to start in a consolation division Check to ensure all draws are seeded
30	Creating Draws and Start Times/Seeding and Setting Draws Edit draws by seeding Place the correct seed number by the players name Seed top players Players not seeded will randomly be placed in draw Click Update Seeding Adjust seeding as many times as possible
31	Creating Draws and Start Times/Seeding and Setting Draws Edit draw on the draw Change a player’s seeding quickly using drop down menus
32	Creating Draws and Start Times/Seeding and Setting Draws Edit consolation and Olympic draws Create a consolation dropdown Easily add players to a consolation division Allow players to be seeded in a consolation division without losing
33	Creating Draws and Start Times/Seeding and Setting Draws Check Seeding Check to ensure that all players are seeded in the draws
34	Creating Draws and Start Times/ Match times Match time options This section will take your though setting your match times. Time Availability chart As the matches are set you can watch the time availability chart fill up with matches. This allows you to check how full a location is and if you need to move matches around
35	Creating Draws and Start Times/ Match times Manual match time set-up View Time grids created to show an hourly layout of how the matches are scheduled each day.
36	Creating Draws and Start Times/ Manual Step-up Set match times in groups
37	Creating Draws and Start Times/ Manual Set-up
38	Creating Draws and Start Times/ Manual Set-up Set specific match times from the draw and match time lists. View player time comments as you set the match time.
39	Creating Draws and Start Times/ Auto-Scheduling Wizard Auto-Scheduling Wizard (only for single elimination and round robin draws)
40	Creating Draws and Start Times/ Auto-Scheduling Wizard
41	Creating Draws and Start Times/ Auto-Scheduling Wizard
42	Creating Draws and Start Times/ Auto-Scheduling Wizard Block courts for exhibitions or demos
43	Creating Draws and Start Times/ Set Number of Rounds Set number of rounds per day
44	Creating Draws and Start Times/ Set Division’s Club Set which divisions play at which club
45	Creating Draws and Start Times/ Set Division’s Club Clubs are re-colored to easily indicated which division is at which club
46	Creating Draws and Start Times/ Set Division’s Club Continue until all divisions are color coded with a club
47	Creating Draws and Start Times/ Set Division’s Club Set specific rounds of a division at different clubs
48	Creating Draws and Start Times/ Set Number of Rounds Schedule conflicting division’s at the same club to decrease travel time between clubs for players
49	Creating Draws and Start Times/ Set Division Courts Select courts for specific divisions
50	Creating Draws and Start Times/ Set Specific Match Times Schedule Key Matches Manually
51	Creating Draws and Start Times/ Set Specific Round Times Select day and time from dropdown menu
52	Creating Draws and Start Times/ Set Division Order Set order in which divisions rounds are scheduled
53	Creating Draws and Start Times/ Auto-Schedule Matches Schedule matches and view preliminary results Manually make any time changes Redo auto-scheduling Easily redo match times to make room for late entries Combine with manual set-up This allows you to set certain divisions and let the auto-scheduler do the rest
54	Creating Draws and Start Times/ Reviewing and Posting Start times View player match times Two different match times views View all possible matches for players Great tool to check for time conflicts View player’s 1^st match start time for each division
55	Creating Draws and Start Times/ Reviewing and Posting Start times Activate start times After final check of start times and match times, just click to activate start times.
56	Creating Draws and Start Times/ Player communication Send email blast to players to let them know that their start times are ready. Send all players to the tournament website to get all tournament information. Free up time for directors, staff and volunteers to devote to other aspects of the event
57	Day of Event Preparation/Create Staff logins Create additional logins Create Director Logins Create Staff Logins Staff log-ins have restricted access
58	Day of Event Preparation/ Check USAR Membership Check USAR Memberships After updated the accounting for the players will adjust to show their memberships dues
59	Day of Event Preparation/ Tournament Printing Print Draws Select printing options Print Selections Print all draws at same time
60	Day of Event Preparation/ Tournament Printing Print Score Cards
61	Day of Event Preparation/ Tournament Printing Print daily time grid
62	Tournament Accounting Tournament Accounting Track accounting for tournament View all payments Restricted access to original director login Additional logins created not able to view accounting.
63	Tournament Accounting View expected entry fee tournament revenue Separates payments into different payment types. Credit Cards, Checks, cash, club charge, comped entries, and unpaid entries. Input credit cards amount processed (for tournaments processing their own cards)
64	Tournament Accounting
65	Tournament Accounting View members that owe dues View additional items purchased during registration.
66	Tournament Accounting Easily add payment comment and extra fees / discounts
67	Managing your Event Managing your live event View tournament Check in list Live Tournament check-in to track who has checked into the tournament Running your event on the time grid Lists upcoming matches Match Check-in Assign matches to courts Assign a referee to a match Update winners Use time grid to updated scores and match winners Easily change a match time. Updating winners on the draw. Events at multiple locations View status of matches at other locations AP reports for Media Directors can use reports to update draws Create customizable result reports for media Event projection display. Fans can follow updated brackets in real time.
68	Managing your Event Managing your live event View tournament check-in list
69	Managing your Event
70	Managing your Event Online
71	Managing your Event List upcoming matches Check-in players ready to play match
72	Managing your Event Assign match to court Assign referee to match
73	Managing your Event Live match court timer Occupied courts indicator
74	Managing your Event Update Scores Use time grid to updates scores and match winners Matches turn grey and winners indicated Easy for director to follow matches at multiple courts
75	Managing your Event Change match times on draws during tournament
76	Managing your Event AP reports for Media These reports can help director and staff update draws
77	Managing your Event Event projection display Check who is up next Check who is playing on what court View recent results
78	Managing your Event Players and fans can follow updated brackets
79	After the Tournament Activate results Automatically send results to USA Racquetball Results page created automatically Player communications Send email blast to registered players indicating results are available
80	After the Tournament Activate results
81	After the Tournament Results page This page is automatically generated if using the system to run your event live Send results to USAR
82	After the Tournament Player communication Let players know results are now available
83	Other Software Features Online payments Take credit card payments online for your tournament Process your own cards R2sports will verify cards not processed USAR Credit Card processing If you don’t have a merchant account USAR will run the credit cards for you Checks will be sent on the entry deadline and one week after tournament’s last day